Workplace assessment

A workplace assessment costs € 425 excl. VAT per employee for a simple, work-related complaint such as overload or screen work. For a medical condition, a limitation or return to work, the rate is € 575 excl. VAT per employee: that assessment takes longer and the report is more extensive. Both amounts include the report and follow-up. If we assess three employees on the same day and at the same location, the day rate of € 900 excl. VAT applies. These are guide prices; the final price depends on the work environment, the reason and the depth of the assessment.

The workplace assessment itself is invoiced to the client, usually the employer. The UWV does not reimburse the assessment.

What the UWV can reimburse are the adjustments that follow from the assessment: a necessary adjustment of the workplace, the purchase of necessary aids and the necessary adaptation and fitting-out of the business premises. Generally customary adjustments are excluded. The employer applies for that reimbursement; for adapted furniture the employee does so themselves. The UWV lets you know within eight weeks of the confirmation of receipt whether it will reimburse the adjustment.

Ergomotion does not submit that application.

Yes. For an application for reimbursement of a workplace provision, the UWV asks for documents from the occupational health service, such as a plan of action or a workplace assessment report, plus a quote or invoice for the provision. The report you receive from us is suitable for this: it describes what the work demands, what the employee can handle and which adjustment is needed.

Exactly which documents are needed depends on the type of provision and is stated in the UWV application form.

Yes, for display screen workstations the assessment can be done entirely online via video call. This requires good preparation and the employee being able to show their posture and workstation clearly on camera. For more complex complaints or physical limitations, an on-site visit always follows. Workplace assessments for physical workload take place exclusively on site.

Yes. For teams or departments we assess several workstations in one day. We combine individual advice with a general analysis and, if desired, an office ergonomics training for the whole department. In one day we assess two to three employees. For three assessments on the same day and at the same location, the day rate of € 900 excl. VAT applies. A preventive workplace check is something different: it takes around fifteen minutes per employee, so ten to twelve fit into a half-day.

A workplace assessment is not legally required, but the Dutch Working Conditions Act (Arbowet) does oblige employers to provide a safe and ergonomically sound workplace. If the risk inventory and evaluation (RI&E) shows that there are risks around screen work or physical workload, a workplace assessment is in practice the way to address them.

For recurring or long-term complaints it is strongly recommended. A workplace assessment demonstrably contributes to a successful return to work and can be used in consultation with the occupational physician or occupational health service.

A workplace advice is usually preventive: a general assessment with immediate tips, without extensive analysis or reporting. A workplace assessment goes deeper: intake, analysis of working habits, implementing improvements, personal instruction and a formal report. It is the appropriate intervention for complaints, limitations and return to work.

A workplace assessment answers the question of which measures at and around the workplace make the work suitable. A work capacity assessment focuses on the employee themselves: what he or she can currently handle and which intervention or guidance fits. We also look at behaviour, perception and the influence of lifestyle and stress on the complaint.

The workplace is covered in both assessments where necessary. The difference lies in the question being answered and therefore in the advice that follows. Requests for a work capacity assessment often come via an occupational physician, occupational expert or case manager.

You can register via the registration form.

Our workplace assessments are carried out by experienced specialists or ergonomists, depending on the question. They have a background in exercise therapy, physiotherapy, ergonomics and work & health. Ergomotion is a VvO member (Vereniging voor Oefentherapie, the Dutch association for exercise therapy).

The employee and the employer are both important. We hold the conversation with the employee, who is central. If desired, HR or the manager is also present at the intake or the feedback session. The report goes to both employee and employer, unless agreed otherwise.

We are active throughout the Netherlands. From our head office in Haarlem we work in the regions of Amsterdam, Utrecht, The Hague, Rotterdam, Breda, Den Bosch, Nijmegen, Arnhem, Alkmaar and Zwolle. Online workplace assessments are location-independent and can be scheduled for any home worker in the Netherlands.

There is no fixed frequency, but it is wise to schedule a new assessment when: the workstation or location changes, complaints recur, on return to work after sickness absence, or when new equipment and work processes are introduced.